Trading

• There will be strictly no market stalls in Munro Street Babinda. This is not approved and Market Stalls found to be located in Munro Street without permission will be removed.
• Setting up will be Saturday 7^th September from at Bill Wakeham Park. 
• Bump in from 12pm. All vehicles must be offsite by 2pm. There are two bump out times. Bump out time A. is between 7pm and 8pm. If electing this bump out time, all vehicles must be offsite by 8pm. Bump out time B is 9.30pm, following fireworks and exit of pedestrians.
• All stall holders are able to unload, but must remove vehicle as quickly as practicable, to allow for continuous flow of traffic.
• Stalls holders must nominated one bump out time in their Market Stall application.
• It is to be the responsibility of the Stallholders to set up and pack up their own stall.
• No shade, table or chairs, or individual lighting are available – stallholders must provide their own and are responsible for costs associated.
• Market stalls are to provide their own shade structures. Shade structures must fit within the size allocation.
• Festival ground lighting will be utilized and a light tower will be provided for the area.
• It is the responsibility of stallholders to comply with all necessary Cairns Regional Council local laws regarding selling food products.

Applications

• Applications for market stalls close on 10^th August 2024, unless all sites are filled.
• Notification of Acceptance or non-acceptance of applications will be at the sole discretion of the Babinda Harvest Festival Committee and will be based on the information given by the applicant on their application.
• The Committee reserves the right to reject applications and not enter any correspondence or otherwise explain the reasons for its decisions. All decisions made by the Committee are final.
• Stall positions are totally at the discretion of the Committee.
• Stalls cannot be transferred, sublet, franchised or sold to any other person, nor can they be shared without approval from the Committee.

Fees & Insurance

• Fees for stall holders are set at $30 per 3x3m site, $60 per 6mx3m site.
• All successful stallholders must pay their fees upon receiving their invoice. Payment is required to secure your booking. Payments are due no later than Friday 23^rd August. Failure to pay the stall fees on time is a breach of these Terms & Conditions and may incur a penalty or cancellation of stall site.
• In the event where the Festival is cancelled in its entirety, refunds for stall fees paid will be honoured. Wet weather where the festival continues is not considered a cancellation and no refunds for stall sites will be provided, however consideration will be provided for excessive heavy rain will be determined by the committee.
• Event where the circumstances giving rise to such cancellation are beyond BHF’s reasonable control. In the circumstance of full cancellation of a Scheduled event – Including ONLY High Tea, Cabaret, or Festival, where rescheduling, postponing, relocating is not possible, refunds for online ticket purchases will be provided. This only includes Kids Rides refunds if the entire Festival is cancelled. Wet weather where the festival continues is not considered a cancellation and no refunds for tickets purchased will be provided. For all other events, you also agree that you have no right to claim a refund or exchange ticket in such circumstances and no obligation is assumed by BHF to schedule a substitute Event.
• Please note that is it the responsibility of the stallholder to obtain their own public liability insurance. Stallholders MUST provide a copy of their insurance policy when lodging their application form.

Approved Products

• It is the responsibility of the stallholder to ensure they conform to any safety and compliance standards pertaining to their product.
• A stallholder may only offer for sale approved products, which have been accepted by the Committee on the application form, submitted by the stallholder.
• To add new products, a request in writing is required. Products cannot be added to a stall unless the Committee gives approval.
• All products and stall presentation must be of a high standard.
• If too many stallholders apply to sell similar products, priority will be given to locally based stallholders.

Food Stalls

• It is the responsibility of stallholders to comply with all necessary Cairns Regional Council local laws regarding the selling of food products.